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Articles of Institute on Networking System of AI
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Articles of Institute on Networking Systems of AI

 Chapter I: General Provisions

 Article 1 The name of the Institute is the “Institute on Networking Systems of AI”, abbreviated as INSAI.

 Article 2 The Institute is a scientific and technological non-profit social organization voluntarily composed of professionals engaged in NSAI (Networking Systems of AI) disciplines, and related academic and professional units.

 Article 3 The Institute aims at: in compliance with the national policies, regulations, laws and regulations, and the codes of social morality, oriented at NSAI related areas, providing an academic platform for global professionals, and promoting the development of NSAI technologies and industries around the world.

 Article 4 The Institute shall accept the supervision, management and business guidance from the registration and administration authority of the countries where activities are taken place.

Article 5 The secretariat of the Institute is located in Shanghai Municipality. The scope of activities: global.

 

Chapter II Tasks, Business Scope and Activity Principles

Article 6 Tasks of the Institute:

(1) To organize and promote the academic research, academic exchanges and academic training related to the NSAI;

(2) To organize and promote the academic publishing, academic consultation and academic evaluation related to the NSAI;

(3) To organize and promote the standard research and discipline innovation work related to the NSAI.

Article 7 The business scope of the Institute: academic research and exchange, academic publishing and training, academic consultation and evaluation, standard research and industrial innovation activities, etc. (If a business license is required, the business shall be carried out according to the license).

Article 8 The activity principles of the Institute:

(1) Abide by the Constitution, laws, regulations and state policies, and carry out public welfare or non-profit activities in accordance with the approved articles of the Institute;

(2) Implement a system of democratic decision-making, democratic election and democratic management;

(3) Be honest and trustworthy, maintain fairness, avoid any fraud and damage to public interests;

(4) Operate independently and self-funded.

 

 Chapter III: Membership

Article 9 The Institute is composed of individual members and corporate members.

Article 10 Application to join the Institute must meet the following conditions:

Individual membership must meet the following requirements:

(1) Accept the articles of the Institute;

(2) Volunteer to join the Institute and actively participate in activities organized by the Institute;

(3) A non-student individual member must be a scientific or technical professional engaged in scientific research, production, education, application, information, editing and publishing in the fields of the NSAI of the Institute.

(4) A student individual member must be at least 18 years old, have full civil liability capacity, currently studying in a university of college degree program.

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Corporate membership must meet the following requirements:

(1) Accept the articles of the Institute;

(2) Volunteer to join the Institute and actively participate in various activities organized by the Institute;

(3) All institutions, universities, research institutes, factories, enterprises and social organizations that conduct scientific research, production, teaching, application, intelligence, editing and publishing in the fields of NSAI, can apply for corporate membership of the Institute.

 

Article 11 Membership procedures:

(1) Submit an application for membership;

(2) Obtain approval by the secretariat authorized by the Council, and the relevant certificate of membership shall be issued.

 

Article 12 A Member shall enjoy the following rights:

(1) The right to vote, the right to stand for election and the right to vote of the Institute;

(2) The right to participate in the Institute;

(3) Priority right to obtain the services of the Institute;

(4) The right to know the articles of Institute, rules and regulations, member roster, director roster, meeting minutes, meeting resolutions, meeting minutes, financial audit report, etc.;

(5) The right to propose to the Institute;

(6) Freedom of withdrawing the membership.

 

Article 13. Members shall perform the following obligations:

(1) Observing the articles of the Institute;

(2) Excising resolutions of the Council;

(3) Safeguarding the legitimate rights and interests of the Institute;

(4) Observing tasks assigned by the Institute;

(5) Reporting situations and information to the Institute;

(6) Pay membership fee.

 

 Article 14 To withdraw membership, a member shall submit a written letter to the return the relevant certificates of the membership.

 If a member fails to pay the membership fee or participate in the activities of the Institute within four years, the member shall be deemed to withdraw automatically upon the confirmation of the Council.

 Article 15 If a member seriously violates the national laws, regulations, rules or the articles of Institute, the membership shall be cancelled by the Institute with more than two-thirds votes of the Council.

 If a member is not satisfied with the decision to membership cancellation, the member may file a complaint to the Council.

Article 16 The Institute shall establish and maintain a complete member and integrity file.

 

 Chapter IV Organizational Structure and Personnel

Article 17 The INSAI Council is elected by the members of the Institute. The annual general meeting (AGM) of the Council shall usually be taken in August every calendar year.

Article 18 The Council is the permanent authority of the Institute and leads the INSAI Secretariat to perform the operational and management duties of the Institute.

Article 19 The functions and powers of the Council are:

(1) To prepare for and organize the election of the next council, and review the list of candidates for directors;

(2) To elect the Chairman, Vice-Chairman and Secretary-general of the Institute;

(3) To consider the nomination of Fellows of the Institute;

(4) To review the plan of the annual general meeting and the Strategy Committee;

(5) to review the report of the Secretariat;

(6) to examine the financial accounts of the Institute;

(7) to review or revise any management policies and the articles of the Institute;

(8) To review other major issues of the Institute.

 

Article 20 Depending on the situation, the AGM of the Council can also be taken online, or online combined with offline. The resolutions shall be approved by a vote of a majority of all the directors.

Article 21 Under any of the following circumstances, the Chairman of the Council may convene an interim general meeting within five business days:

(1) when the Chairman deems it necessary;

(2) when more than one-third of the directors make a joint proposal;

The proposer of an interim meeting of the Council shall propose the topics.

 

 Article 22 The Secretariat shall notify all the directors in more than three business days before the convening of the meeting, including but not limited to the date and place of the meeting, the terms of the meeting, the topics of the meeting, and notice date, etc. The secretariat may deliver the notice by email or other means of communication.

 Article 23 The Council meeting may make a resolution by show of hands offline or online secret ballot. If any resolution of the council meeting introduces a conflict of interest of a director, the director shall withdraw from the voting.

 Article 24 The Council meeting shall be convened or presided over by the Chairman. If the Chairman is unable to attend the meeting for some reason, it shall be convened or presided over by a Vice-chairman or a director authorized by the Chairman.

Article 25 The Council meeting shall have recorded minutes of the meeting, with the directors and the recorder who attend the meeting.

Article 26 The minutes of the Council meeting shall include the following contents:

(1) the date, place and the convenor of the meeting;

(2) the list of directors attending the meeting, and the meeting sign-in record in offline meetings;

(3) agenda of the meeting;

(4) key points of the directors' presentation;

(5) the voting method and result of each resolution matter.

 

Article 27 After the list of candidates for the new Council is deliberated and approved by the Council AGM, the Secretariat shall issue the list of candidates to all members of the Institute (the general assembly of members) for the election of the new Council. The election results will be released by the newly elected Council and the Secretariat.

 

Chapter V: Management and Use of Properties

Article 28 The income of the Institute is derived from:

(1) membership fees;

(2) voluntary donations;

(3) governmental funding;

(4) income within the approved scope of business;

(5) interest;

(6) other lawful income.

 

 Article 29 The income and use of the Institute shall be announced to the Council, and subject to the supervision and inspection of the Council.

 If the Institute accepts overseas donations and subsidies, it shall report the donations and their use to the registration and administration authorities.

 

 Article 30 Any income obtained by the Institute except for the reasonable expenditure related to the Institute shall be used for public welfare or non-profit undertakings registered, approved or stipulated in the Articles of Institute, and shall not be distributed among the members. The taxable income obtained and its related costs and expenses, and losses shall be calculated separately from the tax-exempt income and its related costs, expenses, and losses.

 

 Article 31 The property of the Institute and its interest shall not be used for distribution, except for reasonable expenses on wages and salaries.

 The salary, welfare and other expenses of full-time staff of the Institute shall be controlled within the prescribed proportion, and the property of the Institute shall not be distributed in disguise. Among them, the average salary level of the staff shall not exceed twice the per capita salary level of the tax registration place of the previous year, and the welfare of the staff shall be implemented in accordance with regulations.

 Article 32 No unit or individual may embezzle, privately divide or misappropriate the assets of the Institute.

 Any funder of the Institute does not reserve any property rights to the property invested in the Institute.

 Article 33 The Institute shall implement the Accounting System of Private Non-profit Organizations, carry out accounting in accordance with the law, establish and improve the internal accounting supervision system, and ensure that the accounting materials are legal, true, accurate and complete.

 The Institute can use the social organization instruments.

 The Institute is subject to the tax supervision and accounting supervision implemented by the tax and accounting authorities according to law.

 

Article 34 The Institute shall be staffed with accountants with professional qualifications. An accountant cannot be a cashier. When the accounting personnel are transferred or resigned, they must complete the handover procedures with the takeover personnel.

 

Article 35 The business and accounting year is from September 1 to August 31st of the following year. Before August 31st of each year, the Council shall examine and approve the following matters:

(1) This year's business report and final accounts of revenue and expenditure;

(2) Business plan of the next year and the budget of funds;

(3) the property inventory.

 

 Chapter VI Annual inspection, major matters report and information disclosure

 

 Article 36 The Institute shall accept the annual inspection organized by the registration and administration authorities.

 Article 37 The Institute shall perform the reporting obligations in accordance with the relevant requirements and guidelines of the registration and administration authority for the reporting of major matters.

Article 38 The Institute shall fulfill the obligation of information disclosure in accordance with the relevant requirements of information disclosure of the registration and administration authority.

 

Chapter VII Termination and disposal of the remaining property

Article 39 The Institute can be terminated in any of the following circumstances:

(1) completing the purposes stipulated in the articles of Institute;

(2) the dissolution is made by resolution;

(3) dissolution needs due to division or merge;

(4) termination due to other reasons.

 

 Article 40 If the Institute is terminated, the council shall propose the motion of termination and report to the registration and administration authority within 15 days after being voted by the general assembly of members.

 

 Article 41 Before the termination of the Institute, a liquidation organization shall be established under the guidance of the registration and administration authority, the competent department of relevant industries and other relevant authorities to clear up the creditor's rights and debts and deal with the follow-up matters.

 The remaining property of the Institute shall be used under the supervision of the registration administration authority for public welfare or non-profit purposes, or donated by the registration administration authority to social public welfare organizations with the same nature and purpose as the Institute, and shall be announced to the public.

 

Article 42 During the liquidation period, no activities other than liquidation is permitted; within 15 days from the date of liquidation, the application for cancellation and liquidation report signed by the legal representative shall be submitted to the registration administration authority for cancellation, which shall be terminated after the cancellation of registration.

 

 Chapter VIII: Supplementary Provisions

 Article 43 The power of interpretation of the Articles of Institute belongs to the Council of the Institute.

 Article 44 The amendment of the articles of Institute shall be approved by the Council, and issued by the secretariat to all the members, and shall be reported to any registration and administration authorities within 30 days after approval.

Article 45 In case of the inconsistency of the articles of Institute with the laws, regulations, rules and policies of countries, the laws, regulations, rules and policies of the countries shall prevail.